Internal Close Date: 01/18/2021
Requisition Number: 15349222
Position Code: 409
Department: Medical Records/Support Svcs
FTE Status: 1
Position Type: BUDGETED
Shift: Days
Salary Range: Market competitive, based on experience

Internal applicants - please refer to the job description on the Compensation Department intranet site for wage rate information.

Position Summary:
Plan, organize and supervise the daily operation of assigned HIM services including Transcription, Record Completion, Release of Information, Records Storage, Coding, and Clinical Documentation. Research, develop and submit proposals for health information management improvements in quality and productivity of Health Information Management (HIM) services; recommend, develop and present staff and provider in-service education to adequately improve quality and performance. Promote HIM automation throughout the enterprise. Ensure adherence to Hospitals and departmental policies and procedures. No patient care assignment.
  • STRATEGIC PLANS – Participate in research, development and promotion of electronic health information efforts throughout the hospitals. Implement, and monitor short and long range department goals, objectives, policies and operating procedures; monitor and evaluate programmatic and operational effectiveness, to make changes required for improvement

  • COORDINATION - Coordinate the activities of the department internally and externally as needed through a variety of standing and ad hoc committees

  • COORDINATION - Work with Legal Counsel and HSC Privacy Officer to facilitate and ensure appropriate HIPAA Privacy and HITECH Act policies and legal requirements are followed within the HIM Dept

  • FUNDING - Advocate HIM automation planning, funding and implementation. Monitor DNFB (discharged not final billed) report to ensure adequate policies and procedures. Identify documentation and timely completion of healthcare information needed for reimbursement of services provided. Recommend and initiate improvements to the revenue cycle

  • COMMUNICATION - Communicate Hospitals and departmental policies and procedures to supervisors and employees. Develop, implement and maintain communication through use of situational leadership documentation and employee journals. Keep Director informed of activities, needs, and problems

  • SUPERVISION - Monitor time sheets for all assigned personnel and complete payroll

  • RECORDS - Establish management control procedures in order to optimize the efficient and effective handling of medical records and related documents

  • QUALITY - Conduct productivity and quality assessments for all assigned staff, monitoring accuracy, completeness, timeliness of all functions. Perform quality reviews, research, and appropriate follow up on all issues

  • TRAINING - Develop and administer efficient operating procedures for the department and provide training to ensure compliance with standards. Maintain attendance rosters and documentation (agenda, handouts, etc.) for training programs. Provide in-services for staff to increase productivity, accuracy and document activities in the department continuing education manual

  • EDUCATION - Coordinate training needs of staff and providers for improving the quality and accuracy of assigned responsibility. Coordinate physician education needs to improve physical documentation to meet accreditation and licensing standards for quality, timeliness, and completeness of medical record documentation

  • CONFIDENTIALITY – Maintain health information confidentiality and legal requirements.

  • CUSTOMER/STAFF RELATIONS - Establish and maintain good rapport and effective working relationships with patients, visitors, physicians and Hospital employees

  • COMMITTEES - Maintain active membership in pertinent committees and provide support or facilitation for these committees, when necessary

  • REGULATORY - Oversee procedures to meet legal and accreditation regulations regarding content and process of medical records and release of information; manage continuous quality improvement of the handling of patient information; ensure confidentiality and integrity of patient records

  • CUSTODIAN OF RECORD - May represent the organization in legal proceedings

  • PROCESS IMPROVEMENT- Interact with physicians and outpatient clinic managers to ensure charge entry and coding accuracy and appropriate clinical documentation. Initiate corrective action to ensure resolution of problem areas identified. Recommend revisions to Director as needed

  • SUPERVISION - Develop efficient organizational structure, supervise employees - select, terminate, train, educate, correct deficiencies, perform appraisals, issue discipline, counsel, schedule work assignments; encourage staff teamwork and growth initiatives

  • BUDGET - Develop and administer the department's annual budget; monitor and approve expenditures

  • DEVELOPMENT - Enhance professional growth and development through participation in educational programs, reading current literature, attending in-services, meetings and workshops

  • Education Requirements:
  • Bachelor's Degree in related discipline

  • Experience Requirements:
  • 1 year directly related experience

  • Licensure/Certification Requirements:
  • RHIA or RHIT

  • Physical Demands Requirements:
  • Sedentary Work: Exerting up to 10 pounds of force occasionally (Occasionally: activity or condition exists up to 1/3 of the time) and/or a negligible amount of force frequently (Frequently: activity or condition exists from 1/3 to 2/3 of the time) to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

  • Working Conditions Requirements:
  • No or min hazard, physical risk, office environment